The James Irvine Foundation’s Grantee Portal is an online system used by applicants and grantees for the submission of invited grant proposals and their related attachments and reports. In addition, registered users may use the Grantee Portal to view their previously submitted materials and to update their personal and organizational contact information.
We recommend that you use Firefox or Chrome as your internet browser. Apple Safari and Internet Explorer will access the site but may cause technical difficulties and/or changes in page layout.
If your organization has been invited to submit a proposal, you will receive an invitation email from your program associate. The invitation will include a checklist of the information and documents needed to complete the online proposal as well as your username and, if you are a first-time user, a password. If you have not received a username and password, but will be assisting with the online application or future reporting, please contact your program associate to request that a username and password be created for you.
Your username is your primary email address. If you have forgotten your password, click on the, “Forgot your password?” link found on the login page of the Grantee Portal. You will be prompted to enter your email address and will receive a temporary password to this address. When you log in using the temporary password, you will be prompted to reset your password.
You may change your password and update your personal and organizational contact information by clicking on the “Profile” link in the upper right-hand corner of the Grantee Portal after you log in. Please contact your program associate or Darlington Martor, Grants Assistant, if you would like to edit your username. Please do not overwrite contacts’ names: if a new staff member joins your organization, rather than writing-over the former staff member’s contact name in the portal, please notify Darlington Martor, and he can create a new contact record and new username and password as appropriate.
After logging in with the information provided by program staff, you will be directed to the “My Submissions” page. There, your recently invited grant will have a pencil and paper icon in the Edit column on the left-hand side of the Open Items tab. When you click on the edit icon of a grant record, you will be redirected to three tabs: Details, Attachments, and Review & Submit. Please note that you can save and return to your work until you are ready to submit your application. Once you have pressed submit on the third tab, program staff will be notified to review your materials and you will no longer have editing capabilities.
Reports due will appear on the “My Submissions” page below the related grant record; their due dates are listed on each row. When you are ready to upload and submit your materials, click on the appropriate row’s pencil and paper icon in the edit column on the left-hand side of the Open Items tab. This will direct you to three tabs: Details, Attachments, Review & Submit. Please note that you can save and return to your work until you are ready to submit your reports. Once you have pressed submit on the third tab, program staff will be notified to review your materials and you will no longer have editing capabilities.
Whether you are working on a grant application or a report, you will be required to press “Save” before you can navigate to additional tabs.
If you are working on a grant application, the Details tab will include several text fields. By pressing “Save” to advance to the next tab, you will save your work completed in the text fields and a reminder at the top of the page will note any mandatory fields that are still unpopulated. You must then press “Continue” or directly on the Attachments tab itself to navigate away from the Details tab.
If you are uploading a report, the Details tab requires no action. You should confirm the report type and grant information match before pressing “Save” to advance to the next tab. You must then press “Continue” or directly on the Attachments tab itself to navigate away from the Details tab.
If you have not pressed the “Submit” button on the third tab, you may return to the Attachments tab and change any of the materials uploaded. To do so, press the light blue “Delete” link on the file you would like to remove. Then use the Select File button to upload a new document.
Documents are renamed for benefit of the Foundation’s own internal file management. If the renamed document title does not match the content of the document you are uploading, please verify with your program associate or Darlington Martor, Grants Assistant, that the document is required for your submission. In addition, you may reference your proposal guidelines or the Grantee Reporting Guidelines section of your grant agreement.
You may share your username and password with co-workers. However, it is important to note that the user logged in at the time of submission will be the only individual to receive an email confirmation of the transaction. In addition, user profiles may only represent an individual (first name, last name, title, etc.) and may not be listed as organizations or individual departments within a larger organization.
If you have not received a username and password, but will be assisting with the online application or future reporting and would like your own login, please contact your program associate or Darlington Martor, Grants Assistant, to request a username and password be created for you. Please do not self-register as there is no way for a self-registered user to link their account to an existing organization record.
Yes, you may save your work and return to the Grantee Portal to complete your application or uploading reports at a later date. Once you have pressed the “Submit” button, you will lose the ability to edit text fields, dropdown menu options, and attached documents.
Note that you are required to populate several text fields and dropdown menus options on the Details tab in order to press save and navigate away from the tab. The portal will not auto-save your work; if you close a Details tab without pressing save, you will lose any unsaved data you have entered.
The Attachments tab will save each document individually as you successfully upload them. Therefore, this tab will not require you to press save to navigate away from it.
If you would like to upload additional materials that have not been requested in the proposal guidelines or in your grant agreement’s reporting guidelines, please contact your program associate for assistance.
Please do not mail additional materials related to a pending or active grant without first coordinating with your program associate.
Please contact Darlington Martor, Grants Assistant, for assistance.
Please contact your program associate or Darlington Martor, Grants Assistant for assistance.